Planning a wedding in St. Louis is all about blending charm, style, and a sprinkle of Midwestern magic—and the right rentals can truly elevate the experience. Whether you’re hosting a chic rooftop bash, a romantic garden affair, or a classic ballroom reception, choosing the essential St. Louis wedding rentals ensures every detail feels distinctly yours. In this guide, we’ll dive into the must-have items, why professional rentals matter, a look at top local vendors, and a transparent discussion on wedding rental pricing.
Let’s turn your dream wedding into a reality!
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STL Wedding Rental Checklist to Prevent Day-of Disasters
Your venue may provide some basics, but specialty wedding rentals let you truly customize the experience. Use this checklist to build your perfect day:
1. Stylish Tables and Chairs – The Foundation
- Chairs: Upgrade your seating by renting stylish options. You may choose from Chiavari chairs, Ghost chairs, or rustic Cross-back chairs to instantly elevate your aesthetic.
- Tables: Mix it up with round tables for dining and rectangular Farm Tables for a beautiful rustic or family-style presentation.
- Lounge Furniture: Create cozy, photogenic conversation areas with rented sofas, armchairs, and coffee tables. This is perfect for cocktail hour!
2. Dinnerware and Serving Essentials – The Details that Dazzle
- Specialty Linens: A basic tablecloth is fine, but luxury linens (velvet, satin, textured overlays) add depth and sophistication. Don’t forget specialty napkins and runners!
- Dinnerware & Glassware: The couple should take advantage of choosing elevated pieces. Pick like charger plates and beautiful China patterns to define your tablespace. Also, rent high-quality stemware and water glasses to make every toast feel more luxurious.
- Flatware: Upgrade from standard silverware to unique colors or styles, such as gold, rose gold, or matte black flatware.
3. Lighting and Decor Enhancements – Setting the Mood
- Wedding Lighting: Transform any space with cafe string lighting, uplighting to add color to walls, or dramatic chandeliers. Lighting is one of the most impactful rentals you’ll make.
- Wedding Arches/Ceremony Backdrops: Rent a stunning arbor, chuppah, or custom backdrop for your “I Do” moment.
- Dance Floor: If your venue doesn’t provide one, or you’re hosting an outdoor wedding, you must rent a sturdy, stylish dance floor.
4. Elegant Tents and Structures – Outdoor Necessities
- Wedding Tents: For any outdoor St. Louis wedding, a tent provides vital shelter from the sun or unpredictable rain. Choose between classic pole tents or elegant clear-top tents.
- Portable Climate Control: Don’t forget heaters for a chilly evening or fans/misting systems for a warm summer day.
5. Dance Floors and Staging – Keeps the Celebration Alive
- Quality Dance Floor Rentals: Provide the perfect space for guests to celebrate, ensuring everyone has room to move, mingle, and make memories. Choose customizable options that complement your wedding theme.
- Staging Rentals: It creates an elevated platform for your band, DJ, or speakers—keeping entertainment visible and professional throughout the night.
Bonus: Wedding Transportation
Your arrival and exit are key moments: the car sets the tone, the chauffeur’s professionalism affects flow, and the service level impacts how relaxed you feel that day. Choosing a trusted rental ensures you stay on time, look polished, and enjoy every moment—without worrying about logistics. Various transportation types may include Sedans, SUVs, Sprinters, Mini Coaches, Limousines, Party Buses, and Motor Coaches. These transportation options are perfect for:
- Out-Of-Town Guest Transportation
- Immediate Family Transport
- Ceremony and Reception Transport
- Getaway Car at the End of the Night
Prices vary depending on your guest count, style, and location. Many vendors also offer custom packages and bundled discounts, so request a detailed quote early. But here’s a general breakdown:
| Rental Type | Average Price Range |
|---|---|
| Chairs | $3 – $12 each |
| Tables | $10 – $30 each |
| Linens | $15 – $50 per table |
| Tents | $800 – $3,000+ |
| Lighting | $300 – $1,000+ |
| Lounge Furniture | $100 – $500 per set |
| Dance Floor | $500 – $1,200 |
Tip: If you go with a full‐service decor vendor + rental, clarify which items are rental vs extra design fee to compare cost effectively.
Why Professional Rentals Are Crucial for Your STL Wedding
Hiring professional St. Louis wedding rental companies offers significant advantages over DIY, as these experts provide guaranteed high-quality inventory and handle all complex logistics. Rentals are crucial for establishing your wedding atmosphere, ensuring comfort and style for guests, and allowing you to design a cohesive, polished look for every element. Think of your wedding beautifully crafted from ceremony backdrops to reception lighting and dance floors—without the major stress and expense of having to buy, store, or resell everything yourself. Here are the key points why you should hire a professional wedding rental provider.
- Guaranteed Quality and Inventory: Established maintains its stock, ensuring you receive clean, high-quality, and undamaged items. They own a vast inventory, giving you more design options.
- Logistics and Setup: Rental companies handle the heavy lifting. They manage delivery, setup, and teardown, allowing you, your family, and your wedding party to relax and enjoy the celebration fully.
- Stress Reduction: Experienced St. Louis rental companies understand the unique challenges of local venues and outdoor spaces. They provide a seamless, stress-free experience from planning to execution.
- Design Expertise: Many rental firms offer design consulting to help you select pieces that work together and perfectly fit your venue’s space and your wedding budget.
Top St. Louis Wedding Rental Vendors
1. Universal Rentals & Events
Universal Rentals & Events, located in St. Louis, Missouri (63126), proudly serves the community with a full suite of event rental options. Founded over four decades ago, the company has built a strong reputation as a dependable and experienced provider in the party rental industry
Their best works are:
- Offer a range of versatile wedding tents designed to provide the perfect backdrop for both your ceremony and reception. Each tent can be customized to reflect your unique style and vision.
- Elegant leg drapes can be added to the tent poles, creating a soft, flowing look while discreetly concealing the metal supports beneath.
- Choose from a stunning array of decorative garlands in various colors and styles. These versatile accents can be draped along tent perimeters, intertwined with string lights, wrapped around poles, or artfully suspended from the ceiling to elevate the overall ambiance.
- Create a vibrant dance floor to be the heart of the celebration. Additionally, they set up a stage for the band or live performance, making sure that the entertainment area fits perfectly with the overall tent layout.
- They set up warm-glow string lights and chandeliers to create a cozy atmosphere inside the tent for evening events, turning the canopy into a welcoming, ambient space.
- For an add-on detail, try their Champagne Cart and Greenery Backdrop. An stylish accents that create a photo-worthy spot for serving drinks or showcasing your bar.
Rental Packages & Pricing
Here are some of the most requested rentals for wedding events. Check out their catalog for more detailed accessories and rentals.
| Pop Up Tent Side walls (4 walls for 10×10) | $$75.00 per day |
| Atrium Frame Tent (30 x 75 Foot Tent) | $3,500.00 per day |
| High Peak Tent (20 x 40) | $1,350.00 per day |
| Frame West Coast Tent (40 x 140) | $8,400.00 per day |
| Westcoast Tent (15 x 30) | $1,099.00 per day |
| Garland for Tent Decor | $25.00 per day |
| Champagne Cart | $185.00 per day |
| Disco Ball 20″ and Motor | $75.00 per day |
| Greenery Backdrop Champagne Holder | $125.00 per day |
| Tent Draping (Pricing per tent size and color) | $995.00 per day |
| Linen Drapes for Tent Legs | $18.00 per day |
| Pipe and Drape | $15.00 fixed |
| Bar Cocktail Wood Tables | $15.00 per day |
2. All Seasons Party Linen Rental
All Seasons Linen, located on Olive Blvd. in St. Louis, MO (63132), specializes in party linens and décor, proudly serving the St. Louis area. With over 30 years of experience, they cater to both traditional and international/South Asian weddings. They provide a seamless one-stop rental experience for every celebration. Their team coordinates with venues for smooth delivery and pickup, and they’re known for excellent customer service, quick 24-hour turnarounds, and punctual deliveries.
Their best works:
- They offer a vast inventory of tablecloths, chair covers and sashes, napkins, table runners, and centerpieces. Event planners have the flexibility to choose from a variety of settings and styles.
- They also accommodate event furniture and decorations such as bars, tents, backdrops, and lighting.
- Proven exceptional service for traditional weddings, offering support throughout ceremonies, bridal showers, and receptions.
- They also provide a commercial-grade laundry service.
Rental Packages & Pricing
Here are some of the most popular rental items for wedding events—explore their catalog for a full selection of accessories and event essentials.
| Napkins and Table Runners | From $0.40 to $2.00 Napkins From $1.00 to $3.00 Table Runners |
| Table Linens | From $5.00 to $45.00 |
| Chair Sashes | From $0.75 to $2.00 |
| Carpets and Isle Runners | From $50.00 to $300.00 |
| Cake Stands | From $15.00 to $45.00 |
| Drapes | From $6.00 to $35.00 |
| Lounge Furniture | From $12.00 to $225.00 |
3. Belmont Party Rentals
Since its founding in 1975, Belmont Party Rentals has been a trusted, family-owned business in St. Louis. Over the years, it has become a crucial part of countless celebrations, from intimate weddings to large corporate events. Throughout the years, they continue to provide exceptional services such as tent rentals and Fine China for tables and linens. For anyone seeking a reliable, experienced partner for their wedding celebration, Belmont Party Rentals’ history guarantees quality rooted right here in the Saint Louis, MO area.
Their best works:
- They specialize in elegant wedding rentals, providing tents, tables, chairs, linens, and fine China to create a beautifully polished and cohesive atmosphere for every ceremony and reception.
- Their “Anything at all” service emphasises that they can supply essential rentals for any size or type of event with delivery the day before, which gives clients time to prepare.
Rental Packages & Pricing
| Catering Essentials | From $0.68 to $60.00 per day |
| Dance Floor (Wood or Laminated) | From $19.97 to $25.00 per day |
| Chairs and Tables | From $1.40 to $160.00 per day |
| Stage, Staging Deck, Railing, Stage Carpeting | From $15.75 to $350.00 per day |
| Floor Fan, Cool Space Fan | From $50.00 to $157.50 per day |
4. Chair Luxe Luxury Event Rentals
Chair Luxe Luxury Event Rentals transforms ordinary gatherings into extraordinary experiences, establishing itself as the premier luxury event rental and design company within St. Louis. The firm specializes in providing upscale decor solutions that guarantee a memorable ambiance for any celebration. Chair Luxe delivers full-service styling and personalized event design. As a result, it ensures every detail aligns with your vision.
Their best works:
- Offers a premium catalog of designer chairs, floral arrangements, custom draping, and specialty decor rentals for weddings, galas, and corporate events.
- Provides full event design and styling, including custom centerpieces, vinyl dance floors, photo booth rentals, and lighting installations.
- Delivers cloud and spark effects for first dances and grand entrances—ideal for couples seeking luxury wedding experiences in St. Louis.
- With over 14 years in the event industry, which specializes in transforming venues through cohesive design, blending modern minimalism and floral-rich elegance.
- Recognized for high-end visual production, creative execution, and exceptional customer service for upscale weddings throughout Missouri.
Rental Packages & Pricing
| The Essentials | From $2,440 up to $5,500 depends on the number of attendees. |
| The Luxe | From $5,070 up to $9,580 depends on the number of attendees. |
| The Elite | From $13,700 up to $21,400 depends on the number of attendees. |
Bonus: BEST Transportation
BEST Transportation leads St. Louis wedding travel, offering luxury chauffeured transportation across the metro area and beyond. Founded in 2002 by sisters Debbie Rudawsky and Kim J. Dolniak, this certified women-owned company offers premium service for St. Louis weddings and major corporate functions. As Missouri’s leading livery provider for over two decades, BEST Transportation actively delivers safety, professionalism, and unmatched customer satisfaction.
Here are the wedding vehicle rates from the BEST:
| Sedan (1–2 passengers) SUV (1–5 passengers) | Starting at $407.93 Starting at $502.25 |
| Sprinters & Mini-Coaches 14-passenger Executive 24–26 passenger Executive | Starting $1,269.39 Starting at $1,426.59 |
| Limousines (Up to 27 passengers) 10-passenger Limousine | Starting at $1,269.39 |
| Motor Coaches (Larger Groups) 27–29 Passenger Executive 34-41 Passenger Executive, Passenger Luxury 40-56 Passenger Executive, Passenger Luxury, Passenger ADA Executive | Starting at $1,426.59 Starting at $1,505.19 Starting at $1,583.79 |
Final Thoughts
Your wedding day is the perfect opportunity to express your personality, style, and the unique story of your love. By choosing the right St. Louis wedding rentals, you can transform an empty venue into a stunning space that radiates warmth, beauty, and unforgettable moments. Whether you’re going for a modern glam look, rustic chic vibe, or classic elegance, the Gateway City has everything you need to turn your wedding vision into reality.
At Legend and Lace Studios, we’re always looking out for our future brides and grooms. That’s why we’re excited to share the top 2026 wedding trends from The Knot — perfect for couples dreaming up their unforgettable day. Discover essential insights and expert tips to ensure your St. Louis wedding rentals are maximized, worthwhile, and elevate your celebration.
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